Privacy Policy

 Legally Notarized, LLC ("Company," "we," "us," or "our") is a Florida-based notary public, remote online notary (RON), and legal document preparation company. We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains what information we collect, how we use it, who we may share it with, and your rights regarding your data.

By using our website, booking our services, or engaging with us, you agree to the practices described in this policy.

Legally Notarized, LLC is NOT a law firm and does NOT provide legal advice or representation. We are a commissioned notary public, certified remote online notary, legal document preparer, and loan signing agents. Nothing in this Privacy Policy or on our website constitutes legal advice. 

1.1 Information You Provide Directly

• Full legal name and any aliases
• Home and/or mailing address
• Email address and telephone number(s)
• Date of birth
• Government-issued photo identification (driver's license, passport, state ID)
• Social Security Number or Tax ID (when legally required for certain document types)
• Signature (wet-ink and/or electronic)
• Payment information (processed through our secure payment processor — we do not store full card numbers)
• Information about the documents you need prepared, notarized, or apostilled
• Details related to your legal matter (e.g., divorce, name change, probation, quit claim deed)
• Any information submitted via our contact form, newsletter signup, or account creation

1.2 Biometric and Identity Verification Data

For Remote Online Notary (RON) sessions and biometric services, we may collect:

• Facial images and/or biometric data captured during identity verification
• Government-issued ID scans for credential analysis
• Knowledge-based authentication (KBA) responses
• Video and audio recordings of remote notary sessions

Florida law (F.S. § 117.265) requires RON session recordings to be retained for at least 10 years. By using our RON services, you consent to the recording and retention of your session.

1.3 Information Collected Automatically

When you visit our website, we may automatically collect:

• IP address and general geographic location
• Browser type, device type, and operating system
• Pages visited, links clicked, and time spent on each page
• Referring to the website or search engine
• Cookie identifiers and similar tracking technologies

We use the personal information we collect to:

• Verify your identity as required by Florida notary law and federal regulations
• Prepare, notarize, apostille, or translate documents on your behalf
• Conduct remote online notarization sessions
• Process background check requests you authorize
• Complete bookings, appointments, and payments
• Communicate with you about your service requests and appointments
• Send newsletters and service updates (with your consent — unsubscribe at any time)
• Comply with legal and regulatory obligations including recordkeeping requirements
• Respond to legal process or government requests
• Improve our website performance and user experience
• Prevent fraud and maintain the security of our services

We do not sell your personal information. We may share your information only in these limited circumstances:

• Service Providers — trusted third-party vendors who assist us in operating our business, including identity verification and RON platforms, payment processors, background check agencies (only when you authorize), website hosting and analytics providers, and communication platforms. All providers are contractually required to protect your information.
• Legal Requirements — when required by law, court order, subpoena, or governmental authority, including Florida notary statutes and applicable federal laws.
• Business Transfers — in the event of a merger, acquisition, or asset transfer, your information may be transferred as part of that transaction. We will notify you of any such change.
• With Your Consent — we may share your information with third parties only with your explicit consent.

As a Florida-based business, we are committed to compliance with applicable Florida privacy laws, including the Florida Information Protection Act (FIPA), F.S. § 501.171. Under FIPA:

• We implement reasonable security measures to protect your personal information
• We are required to notify you in the event of a data breach affecting your personal information
• We do not sell sensitive personal data

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). Please contact us to exercise those rights.

 We retain personal information for as long as necessary to fulfill the purposes described in this policy and comply with our legal obligations. Specific retention periods include:

• RON recordings: minimum 10 years as required by Florida law
• Legal document preparation records: minimum 7 years
• Payment records: as required for tax and accounting purposes
• Website analytics data: per the settings of our analytics provider

When your information is no longer needed, we will securely delete or anonymize it.

We implement industry-standard physical, technical, and administrative safeguards to protect your data, including:

• SSL/TLS encryption for data transmitted through our website
• Password-protected and access-controlled systems for storing client records
• Restricted staff access to sensitive client files on a need-to-know basis
• Trusted, reputable third-party platforms for identity verification and RON services

No method of internet transmission is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

Our website uses cookies and similar tracking technologies, including:

• Essential cookies — required for the website to function properly
• Analytics cookies — help us understand how visitors use our site (Google Analytics)
• reCAPTCHA — our contact form is protected by Google reCAPTCHA, subject to Google's Privacy Policy and Terms of Service

You may control cookie settings through your browser. Disabling cookies may affect certain website functionality. By accepting our cookie notice, you consent to the use of cookies as described herein.

Depending on your location and applicable law you may have the following rights:

• Access — request a copy of the personal information we hold about you
• Correction — request that we correct inaccurate or incomplete information
• Deletion — request that we delete your personal information subject to our legal retention obligations
• Opt-Out — unsubscribe from marketing emails at any time using the unsubscribe link in any email
• Data Portability — request your data in a portable format where technically feasible

To exercise any of these rights contact us at Info@LegallyNotarized.com or (407) 513-2099. We will respond within 30 days.

Our services are not intended for individuals under 18. We do not knowingly collect personal information from minors. If you believe a minor has provided us with personal information without parental consent, please contact us immediately at Info@LegallyNotarized.com, and we will delete such information promptly. 

Our website may contain links to third-party websites, including government portals, professional associations, and payment platforms. This Privacy Policy applies only to legallynotarized.com. We are not responsible for the privacy practices of third-party websites and encourage you to review their policies before providing any personal information. 

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or services. When we make material changes, we will update the "Last Updated" date at the top of this policy and, where appropriate, notify you by email or by posting a notice on our website.

Your continued use of our services after the effective date of any update constitutes your acceptance of the revised policy.

Legally Notarized, LLC 230 East Monument Avenue, Suite A-6 Kissimmee, FL 34741

Phone: (407) 513-2099 Email: Info@LegallyNotarized.com Website: www.legallynotarized.com